Canons & Policies

Constitution & Canons

 Revised at Synod 2025.  Click here.

Diocese of Kootenay Policy and Organization Workbook (POW Book)

The policies below have been organized by topic. Click on the link to view the policy in full. 

1. Liturgy, Sacraments & Worship Operations

This section is for Altar Guilds, Clergy, and Lay Leaders preparing services.

2. Clergy & Staff Human Resources

The go-to cluster for Parish Treasurers, Wardens, and Clergy management.

3. Ministry, Licensing & Parish Transitions

For Canonical governance, appointing leaders, and changing parish models.

4. Financial Management, Trusts & Grants

For Parish Treasurers and Parish Councils managing budgets.

5. Property, Rentals & Liability

For Wardens, Building Committees, and Properties Officers.

6. Diocesan Governance, Care & Safety

Legal frameworks, regional operations, and safety standards.

 

Policies are listed below in numerical order.
Click on the policy number to see the policy in full. 

2.1.1    Authorized Liturgies (2007)

2.1.2    Guidelines for Resolving Differences and Addressing Conflicts in Church Life (2007)

2.1.3    Open Table (Ad Clerum Pentecost 2011)

2.1.4    Same-Gender Marriage (December 2019)

2.1.6    Licensing of Clergy (2015)

2.1.7    Intinction (2009)

2.1.8    Use of Holy Oils

2.1.9    Communion Assistants (Sept 2022)

2.20      Worship in Times of COVID

5.1.0     Sponsored Worshipping Communities (March 2015)

5.2.1     Kootenay Fair Share (Nov 2025) formerly Diocesan Family Budget 

5.2.3     Creative Ministry Fund (Sept 2022)

5.2.4     Diocesan Synod Expenses (Sept 2022)

5.2.5     Congregational Loans and Mortgages (March 2015)

5.2.6a)  Gift and Memorial Policy (Dec 2022)

5.2.6b)  Gift Policy concerning Clergy (March 2015)

5.2.7     Rental of Church Facilities (March 2024)   
Temporary Occupancy Permit 
Aon’s Church Event-User Group Insurance Program

5.2.8     Clergy Honoraria (Pastoral Services) (Sept 2022)

5.2.9     Legal Services (Sept 2022)

5.2.10a  Investment Advisory Committee (Sept 2025)

5.2.10b  Consolidated Diocesan Trust Policy (Sept 2013)

5.4.1b    Public Distribution of Holy Communion by Deacons and Lay People (2013) - click here

5.4.5     Weddings (November 2001) - policy combined with 5.4.6 and updated

5.4.6     Information for Priests Registered under the Marriage Act of British Columbia (Nov. 2014)

April 16, 2020 Letter from BC Vital Statistics banning online weddings

5.4.9     Stained Glass Windows (January 2002)

5.5.1     Regulations concerning Shared Ministries (May 2004)

5.5.2     Baptismal Ministry:  Ministry Paper #1 (January 1996)

5.5.3     Support of Baptismal Ministry:  Ministry Paper #2 (January 1996)

5.5.4     Policies for Licensed Lay Ministers (July 2023) 

5.6.1     Clergy Compensation (under review)

5.6.1a  Clergy and Lay Pastoral Workers Vacations (Sept 2022)

5.6.2     Payroll (September 2019)

5.6.3     Salary for Synod Office Staff (March 2014)

5.6.5     Extended Health Benefits - see items below

5.6.6     General Synod Group Life Insurance Plan - see items below

5.6.7     Dental Plan - see items below

5.6.8     Car Replacement Fund (March 2011)

5.6.9     Rollason Car Loan Fund (October 2025)

5.6.10    Continuing Education Plan (March 2015) 

5.6.11    Clergy Contributory Moving Fund (March 2015)

5.6.11a) Clergy Moving Policy (March 2015)

5.6.12    Rectory Policy (Nov. 2015)

5.6.13    Travel Rates (July 2024)

5.6.13b   Diocesan Meeting Accommodation Guidelines (September 2022)

5.6.14    Honorarium & Travel for Relief Ministers in the Occasional Absence of the Incumbent (Sept 2025)

5.6.15    Maternal/Paternal Leave (Sept 2022)

5.6.15a) Short Term Disability Leave (June 2018)

5.6.15b) Compassionate Care Leave (February 2019)

5.6.16    Summary Clergy Benefits - see Treasurers' Handbook on this website's Resources page

5.6.17 Employee and Family Assistance Program (Dec 2022)

5.6.18    Employment of Parish Lay Staff (January 2002)

5.6.19    Criminal Record Checks (June 2022) 

5.6.20    Definition of Full-time/Part-time Incumbent Ministry (November 2011)

7.6.5      Clergy Compensation Committee (February 2013)

7.6.6      Regional Representatives to Diocesan Council (October 1980)

7.6.7      Regional Deans (March 1999)

7.6.8a    Parishes Without Stipendiary Clergy - Prior to Search Committee (March 2024)

7.6.8b   Search Committee Procedure (April 2024)

7.6.9      Bishop's Discretionary Fund (Sept 2022)

7.6.9b)   Training Fund (May 2013)

7.6.10    Sexual Misconduct Policy (June 2022) Policy & Resource Page

7.6.11    Perpetual Care Committee (Cemeteries, Graveyards, Columbaria) (Jan 2023)

7.6.12    Diocesan Privacy Policy

Social Media Guidelines 

Position Descriptions:

Properties Officer

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Acknowledgement

The lands on which we gather and serve are the traditional unceded territories of the Syilx (Okanagan) Peoples, the Ktunaxa and Kinbasket Peoples, the Secwepemc (Shuswap) Peoples, and the Sinixt (Arrow Lakes) Peoples.

We seek a new relationship with the first peoples here; one based on honour and respect, and we thank them for their hospitality.  We pray that we may live more deeply into the Calls to Action of the Truth and Reconciliation Commission.

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The office is open by appointment only.

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